Vote AI Privacy Policy

1. Overview & Commitment

Vote AI (“we,” “our,” or “us”) provides an artificial intelligence platform designed to facilitate transparent, factual civic dialogue between verified political candidates and voters. Privacy is fundamental to democratic participation: citizens must be free to research political ideas without fear of surveillance or targeted commercial exploitation.

This Privacy Policy describes how Vote AI collects, secures, and discloses information when you use our website, mobile interfaces, and AI chat services.

2. Information We Collect

We collect information in the following categories:

• Account Credentials: Name, email address, and authentication tokens managed securely via Clerk.
• Conversational Prompts: Text and voice prompts you submit during candidate chats.
• Civic Geography: Approximate location (ZIP code or state) provided voluntarily by you to discover relevant local and federal candidates.
• Campaign Financial Records: When you donate to a candidate, required FEC regulatory fields including legal name, address, occupation, and employer are captured and transmitted to the campaign treasurer.

3. Voter Privacy & Non-Disclosure Guarantee

Our core privacy pillar is absolute voter isolation:

• Your individual chat logs are never viewable by candidates or campaign teams.
• We never sell or license voter data to political parties, data brokers, or advertising networks.
• Campaigns only receive aggregated, high-level issue counts (e.g. “42 questions asked regarding municipal property tax”).

4. Candidate & Campaign Information

Candidate accounts undergo thorough identity verification. We process official FEC Form 2/State candidate filings, government IDs, and official campaign domain email records. All ingested documents (speeches, whitepapers, press releases) are considered public political records and are indexed into our retrieval engine to generate source-grounded answers.

5. Donation & FEC Reporting Data

Political contributions made through Vote AI are processed via Stripe Connect as conduit transactions under 52 U.S.C. § 30116. Federal law requires the collection of donor full legal name, residential address, employer, and occupation for aggregate contributions exceeding $200 per election cycle. This data is transmitted directly to the recipient candidate committee for mandatory FEC filing.

6. Security Architecture & Encryption

All data in transit is encrypted using TLS 1.3. Data at rest is encrypted using AES-256. Database access is strictly segregated with Row Level Security (RLS) policies. In addition, all admin actions and sensitive access events are recorded in immutable audit logs.

7. Your Rights (GDPR & CCPA)

You have the right to request access to the personal data we hold about you, request corrections, or request complete deletion of your account and associated chat histories. To exercise these rights, navigate to your Settings page or email our Data Privacy Officer.

8. Data Retention & Deletion

Voter chat histories can be deleted by the user at any time from the account settings. Campaign finance records must be retained for a statutory minimum of 3 years to comply with FEC audit obligations (11 CFR § 104.14).

9. Contacting Our Data Protection Officer

If you have any questions, concerns, or data requests regarding this Privacy Policy, please reach out to our legal and data protection team:

[email protected]